Have your phone send messages when you're too busy
How to activate auto-reply for text messages on iPhone or Android
Kurt "The CyberGuy" Knutsson shows the best ways to send automatic reply text messages from your smartphone.
Are you tired of manually replying to the same text messages over and over again? Do you wish there was a way to automatically respond to certain messages without lifting a finger? Well, you’re not alone.
A CyberGuy Report subscriber, Jamie in San Dimas, California, is asking a question on this very topic:
"Is there a way to have an auto-reply to text messages received on iPhone 12?"
— <i>Jamie, San Dimas, California</i>
The answer is yes. And not just for iPhone users but for Android users as well. Let's go over the steps for setting up an auto-reply for both iPhones and Androids.
Reporting on tech as Kurt the CyberGuy for the past two decades, I love questions like Jamie’s that we can all benefit from.
How to let others know you’re busy without interrupting your flow
The auto-reply feature on smartphones is mostly to be used when you're in the middle of something important, and you don't want to stop to have a texting conversation with someone.
Auto-reply messages can especially come in handy when you're driving. (CyberGuy.com)
Rather than ignoring the person who texted you, your smartphone can quickly send an auto-reply message to let them know that you're busy and will respond to them when you're available.
These auto-reply messages can especially come in handy when you're driving, at work, exercising, or any other activity that would preoccupy your time.
Setting up an auto-reply for an iPhone
If you have an iPhone that operates with the iOS 15 software update or later, then the best way for you to set up auto-reply is through the Focus feature.
Focus allows you to customize your iPhone and silence calls and notifications when needed while also sending out auto-reply messages should you desire to. Let me show you an auto-reply setting that can make your life safer when you drive by allowing your focus to stay on the road instead of your phone screen.
How to set up auto-reply with Focus
- Open your Settings app
- Scroll down and select Focus
- Tap the "+" on the top right
You should see a list of Focus options, including Do Not Disturb, Driving, Sleep, Personal, and Work. You can tap each one and customize. For this example, tap Driving.
Tap Auto-Reply
Select who you want your Auto-Reply message to be sent to. You can choose between No One, Recents, Favorites or All Contacts
Your iPhone should have generated a message for you underneath Auto-Reply Message. If you wish to customize it, tap inside the box and type out a message
- Your auto-reply message will now be sent to whoever tries to contact you while you're driving
- Now, whenever you enable the Driving focus filter, the group of your contacts you selected will receive your personalized auto-reply message when they try to contact you.
Let's say the Focus option that you want isn't listed. You can customize a Focus option or browse other Focus options to consider adding.
How to add a list of Focus options
- Go to Settings
- Scroll down and tap Focus
- Tap the + or add button in the upper right-hand corner of the screen
- Then tap Custom or browse the additional options underneath it
- If you choose the Custom option, enter a name for your Focus
- Choose a color and an icon to represent your Focus, then tap Next
- Then tap Customize Focus and select the options for your Focus
Auto-reply messages can populate while you're driving. (CyberGuy.com)
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Setting up an auto-reply for an Android
Android, by default, doesn’t have any built-in auto-reply feature for messages. However, you can use third-party apps to automatically notify the sender that you’re not available for whatever reason. One such app is SMS Auto Reply, which offers most of its features for free. First, you'll want to download the SMS Auto Reply app from the Google Play Store.
How to get started with SMS Auto Reply
After installing the app, you can walk through the basic overview and then start making your own auto-response rules.
- Tap Add/Edit on the home screen to start one
- At the top, you’ll see the Busy template is selected by default
- You can tap the dropdown arrow to change it to other included options like Driving, Meeting, or Movie. (Each one has its own preset message, which you can edit in the Message field)
To create your own response template
- Tap the Plus icon at the top right and give it a name, and hit save
- Then type a message below where it says "message"
- Before moving on, make sure you have SMS selected under Select Channel to reply to so the responder works on text messages
- Click the checkmark in the upper right corner of the screen
Set exceptions for text auto-responses
The next step is tweaking a template or making your own in the Personalized List section. Here you can optionally choose to send a personalized message to particular contacts. This allows you to leave a more personal note for people you know well or those you’re expecting a message from. Everyone else will get the general message you entered above.
Tap the Pencil icon next to Personalized List to select a contact or contact groups that the personalized message should go to. Once you choose the contacts, type out the message for them.
You’ll also see a Don’t Reply List field. This allows you to specify numbers you don’t want to auto-respond to. For instance, you can exclude people with whom you expect to remain in contact, even while you're out of the office.
When you are done, tap Save to apply your changes to the current template.
Setting a schedule for auto-responses
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Using the auto-reply feature allows you to continue to stay focused on one thing at a time. (CyberGuy.com)
Next, you’ll want to set up a schedule for the auto-responder to run on.
Choose Set Time on the home page, or the Set Time button at the bottom of the previous editing screen, to configure this.
Make sure you have the right reply template selected from the dropdown bar at the top. Then you have four options for the SMS auto-reply schedule:
Run by Time: lets you pick a time period when the auto-responder should be active. Simply set a start time with From and an ending time with To.
Run by Date: will respond to messages during a period of dates (plus start and end times on those dates) that you choose. This is useful for setting "out of office" text replies when you know you’ll be away for a set number of days.
Run by Week Days: will activate the auto-responder for the time period you choose on the specified days of the week. Check the Repeat Weekly box if you want to run the same way in the coming weeks.
Run when your car Bluetooth connects: lets you activate the profile when your phone connects to one or more Bluetooth devices of your choosing. Make sure that you have Bluetooth enabled and the device(s) paired before selecting this. *This option requires you to update via in-app purchase for $2.89 (at the time of publishing)
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Kurt's key takeaways
If you're in the middle of a task that requires your full attention, such as driving, then you must stay focused on that task. However, that doesn't mean that you have to keep your loved ones worrying about when they'll hear from you again. Using the auto-reply feature can put them at ease and allow you to continue to stay focused on one thing at a time.
Are you guilty of feeling like you have to respond to every email and text that comes your way? Do you think setting up auto-reply could give you some of your own focus back? Let us know by commenting below. Let us know by writing us at CyberGuy.com/Contact
For more of my tips, subscribe to my free CyberGuy Report Newsletter by heading to CyberGuy.com/Newsletter
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Kurt "CyberGuy" Knutsson is an award-winning tech journalist who has a deep love of technology, gear and gadgets that make life better with his contributions for Fox News & FOX Business beginning mornings on "FOX & Friends." Got a tech question? Get Kurt’s CyberGuy Newsletter, share your voice, a story idea or comment at CyberGuy.com.
